The Office of the Registrar provides student services and support to the Johnson College community with a high degree of integrity by maintaining all student records, reinforcing the College’s academic policies, managing registration & scheduling, and providing referrals & resources for successful academic progression & completion.
The mission of the Office of the Registrar is to provide effective methods facilitating a culture that preserves the values of the College and its community.
Registrar Services
Transcript Requests
Johnson College will provide official transcripts for a fee of $10 each upon request to current or former students. Official transcripts (bearing the seal of the College and the signature of the Registrar) are sent directly to the educational institution, agency, or employer indicated by the student. Official transcripts will not be issued unless all financial obligations to the College have been met at the time of the request. Current students have access to their unofficial transcript via the Student Portal.
Johnson College is permitted to withhold official transcripts from former students who have defaulted on a Federal Stafford Loan. An unofficial copy of the transcript will be furnished to the former student with the notation “unofficial” stamped on it. Unofficial transcripts may be requested by students for their personal use at a fee of $5.
To request a transcript, visit the Registrar’s website at https://www.johnson.edu/registrar.
Change of Name / Address
The Office of the Registrar must be informed in writing of any changes to a student’s personal information, such as name, address, and telephone number. It is the student’s responsibility to keep the College informed of any changes to student information. In the event of a name change, legal documentation must be presented along with the Change of Contact form. Please contact the Registrar at registrar@johnson.edu for more information regarding the name change process.
Course Audits
Students may audit a course for personal enrichment or as part of a required lecture/lab course retake due to failure to earn a passing grade in either the lecture or lab course. Students who audit a course attend classes and participate in lectures and/or lab activities but are not required to complete assignments or take tests. Students who audit a course will receive a grade of “AU” on their transcript that indicates that no grade or credit has been given for the course. Students who audit a course for personal enrichment will be charged the current rate for credit-bearing courses. Students who are required to audit a course as part of a required lecture/lab course retake due to failure to earn a passing grade will not be charged additional fees for the required audited course. It is at the discretion of the Program Director to determine whether a student is required to audit a lecture/lab course retake due to failure to earn a passing grade. Students who seek to audit a course must first speak with their academic advisor for approval. The Registrar’s Office will process the audit registration only after approval from the Program Director for the course which the student plans to audit.
Approval for Off-Campus Study
Johnson College will accept credits from other accredited institutions for courses taken by a current student provided the student completes the necessary paperwork and receives approval from the appropriate Program
Director, the Office of Academics, and/or the Registrar prior to registering for the course. The student must also provide the Johnson College Registrar with an official transcript verifying a grade of “C” or higher upon completion of the course. It is the responsibility of the student to ensure official transcripts are forwarded to the Office of the Registrar. Students may not transfer more than six credits in approved off-campus classes. Approval forms may be obtained through the Office of the Registrar or found on the Registrar’s website at https://www.johnson.edu/registrar.
Math Placement Test
A math placement test is offered to all students entering the following programs:
- Advanced Manufacturing Technology
- Architectural Drafting & Design Technology
- Biomedical Equipment Technology
- Carpentry & Cabinetmaking Technology
- Civil Design Technology
- Computer Information Technology
- Electronic Engineering Technology
- Mechatronics Technology
- Radiologic Technology
- Veterinary Nursing
- Welding Fabrication and Manufacturing Technology
The results of the math placement test will determine the student’s ability to complete 1 or 2 required math courses in their program of study. A minimum score of 80% is required to waive MAT 101 – College Algebra I and Trigonometry for students in the above listed programs. A grade of “T” will be marked on the transcripts and MAT 101 will be waived for those students who complete the math placement test with a score of 80% or better.
Students in any of the academic programs listed above who do not take the math placement test prior to the start of their academic program will be required to take all math courses that are listed in their academic plan or take a challenge exam to waive the MAT 101 requirement (see Johnson College Challenge Examination below).
Prior Learning Assessment
Prior Learning Assessment (PLA) is defined as a validated process to evaluate knowledge and skills students gain from life experiences. When these prior learning experiences demonstrate college-level learning and align with college course competencies, post-secondary institutions may award college credit. Acceptable forms of PLA include, but are not limited to, work and/or military experience. Students wishing to have prior experience evaluated for PLA credit must provide documentation as directed by the Office of Academics and/or the Registrar. This must accompany the PLA form with signatures from the Office of Academics and the Office of the Registrar. Evaluation of prior learning completed 5 years before the request date is based on a review by the Office of Academics, appropriate faculty, and the Office of the Registrar. The PLA form can be accessed on the Registrar’s website at https://johnson.edu/pla-form/.
Credit by Examination
- AP (Advanced Placement) – Students who have completed advanced placement courses in high school may be eligible for transfer credit. Students seeking transfer credit from AP courses must provide documentation of scoring a “3” or better on the respective College Board examination prior to enrolling in the course for which the transfer credit is to be awarded. Students will be notified if transfer credit is awarded. The credits will be entered on their transcript as a “T” but not calculated into their GPA.
- CLEP (College Level Examination Program) – Students who have completed CLEP exams prior to attending Johnson College should submit their exam scores at the time of application to the College (a scaled score of 50 or higher is required). The appropriate faculty member and the Office of the Registrar will review the test to determine applicability to awarding credit for Johnson College coursework.
- Johnson College Challenge Examination – Students, including those with a “deposit confirmed” enrollment status, who believe they have adequate knowledge or skills in a subject area through prior academic coursework, military service, non-credit training, work experience, etc. and who do not have transcripts documenting that learning, may be eligible to sit for a Johnson College Challenge Examination. To complete a course under this policy, a student must obtain a Challenge Exam form from the Office of the Registrar, then meet with the appropriate academic advisor and/or faculty member for an assessment to determine eligibility. Once approved, the student must obtain authorization from the Chief Academic Officer or VP for Faculty to take the Challenge Exam. Successful completion of a Challenge Exam will be identified on the student’s transcript as transfer credit for the course which the exam was taken.
Johnson College reserves the right to make an exception to the above policy for students with an “accept” status based on circumstances surrounding that student as discussed with the Chief Academic Officer.
The fee for taking the Challenge Exam is the cost of one credit and must be paid prior to the examination (student must present a paid business office receipt to the exam proctor). The fee will be waived with proof of veteran status. The college will not allow more than three full-course equivalents completed by Challenge Examination to count toward a degree without the approval of the Chief Academic Officer.
More information can be found by visiting the Registrar’s website at https://www.johnson.edu/registrar/.
Credit for Military Experience – Educational Programs
Students who have completed educational programs offered by branches of the American Armed Services may be granted academic credit for their coursework. Students should submit an official transcript of their coursework as part of the admissions process. In order to determine the credit value of learning acquired in military service, transcripts will be evaluated according to the guidelines stated in the American Council on Education (ACE) Guide to the Evaluation of Educational Experiences in the Armed Services (Military Guide). Upon review by the appropriate faculty and the Office of the Registrar, credit may be awarded for appropriate learning acquired in military service at levels consistent with ACE Military Guide recommendations and/or those transcripted by the Community College of the Air Force when applicable to a service member’s program of study. Applicants who have served in the armed services must submit a certified copy of form DD-214, Report of Separation. A final determination of transfer evaluation credit is at the discretion of the institution.
Credit for Military Experience – Military Workplace Learning
Johnson College provides service members and veterans the opportunity to earn transfer credit based on collegiate-level learning achieved not only through formal school training but also through occupational experience and nationally recognized non-traditional learning testing programs (see Credit by Challenge Examination).
In addition, Johnson College recognizes the value of specialized military training courses. The appropriate faculty and the Office of the Registrar will review and, if appropriate, award credit for Military Occupational Specialties (MOS) and Navy Rates and Ratings as recommended by the ACE Military Guide. Students must submit an official transcript of their military training courses for evaluation. A final determination of transfer evaluation credit is at the discretion of the institution.
Transcript Evaluation Procedure
Students looking to obtain transfer credit from Johnson College must submit an official copy of their college transcripts to the Enrollment Office or Office of the Registrar. Coursework previously completed at another regionally accredited institution or through the Prior Learning Assessment process will be evaluated relative to its equivalency to Johnson College courses and to the chosen major of study. The Office of Academics and the Registrar will make final decisions on acceptance of such coursework for transfer credit. Students who wish to transfer courses must follow the procedures below:
- Complete the steps listed under Application Requirements.
- Have official transcripts from all previous coursework sent directly to the Enrollment Office (Registrar’s Office for enrolled students). Course descriptions, course syllabus or a catalog may be required.
- The Enrollment Office will forward the official transcripts to the Office of the Registrar for evaluation.
A copy of the evaluation will be provided to the student via email within 10 business days of official transcript receipt by the Registrar’s Office. The College accepts a maximum of 30 credits from another accredited institution to qualify for an associate’s degree and a maximum of 15 credits to qualify for an academic certificate. Only courses completed with a grade of “C” or higher will be considered for transfer credit. (Physical Therapist Assistant and Radiologic Technology courses will be evaluated on a case-by-case basis and will require a grade of “B-” or higher. Veterinary Nursing courses will also be evaluated on a case-by-case basis and will require a grade of “C+” or higher.) Credit requested under PLA format may require an equivalent grade of “B” or higher.
Transfer credit will appear on the student’s transcript but only credits from Johnson College will be used in computing the student’s Grade Point Average (GPA) and eligibility for academic honors. It is the responsibility of the student to ensure that all courses have been evaluated prior to registration to avoid duplication of courses. In order for students to have transcripts reviewed for their first semester of attendance, official transcripts must be received by the Registrar no later than August 1st (for fall semester) or December 1st (for spring semester).
Coursework completed within the past five years will be evaluated according to current standards. Coursework completed more than five years ago will be evaluated on a course-by-course basis. Incoming students only have ONE (1) semester to have transcripts reviewed. After their first semester, transcripts will not be accepted for review.
Registration
The Office of the Registrar will announce the procedures for, and dates of, registration. Students who have outstanding balances will be put on Bursar’s Hold by the Student Business Office and will not be permitted to register until the hold is released by the Student Business Office.
All students must meet with their academic advisor prior to registration, otherwise they will be placed on an Advising Hold. Students will be given registration access to the Student Portal, which enables them to register online for classes. The complete advising policy can be found in the Student Handbook.
Registration opens at 7:00 AM on the designated date of that registration period. Registration closes at 11:59 PM on the closing date of that registration period. Any student who misses this timeline will need to see the Office of the Registrar in order to register for classes.
Students are permitted to attend only those classes for which they have officially registered and paid. It is the responsibility of students to ensure that they are following the suggested program scope and sequence while meeting all program requirements for graduation. Failure to do so may result in extending their program of study and delaying graduation.
Johnson College reserves the right to cancel a program, course, or section; change the time of meeting; subdivide a section; or combine two or more sections as circumstances may require. Every effort is made to minimize the impact of such changes on students. Students who are involved in a change of schedule should see their academic advisor. The Office of the Registrar will process the changes.
Course Section Numbers
Below are the course section designations as seen in the registration portal and on class schedules that allow students to see the format and location of each section.
| Type of Course Section | Section Number Format | Section Number Example |
| Traditional Scranton (in-person lecture, clinical, lab on Scranton Campus) | Zero + number of the section | 01, 02, 03 |
| Traditional Hazleton (in-person lecture, clinical, lab on Hazleton Campus) | Letter H + number of the section | H1, H2, H3 |
| AVT Airport (in-person lecture, clinical, lab at the airport) | Letter A + number of the section | A1, A2, A3 |
| Distance Education (in-person lecture, clinical, lab on Scranton Campus) | Zero + number of the section followed by dash (-) DE | 01-DE, 02-DE, 03-DE |
| Hybrid (partially in-person and partially online) | Zero/Letter H/Letter A + number of the section followed by dash (-) HB | 01-HB or H1-HB or A1-HB |
| Online (fully online and asynchronous in nature) | Letter O + letter alphabetically according to sections offered | OA, OB, OC |
Change of Course Schedule
Voluntary Add/Drop of a Course
After a student is registered for classes, changes to their schedule can be made by adding and/or dropping courses during the designated add/drop period each academic term. Students may be admitted to another course or change sections, depending on availability of seats, only during the add/drop period of the academic term (fall, spring, intersession, summer). The add/drop period occurs during the first 2 weeks of the fall and spring semesters and the first week of each intersession and summer term, as indicated on the academic calendar. Courses that are dropped during the add/drop period will be removed from the student’s transcript. Schedule change (add/drop) forms are available through the Office of the Registrar’s website: https://johnson.edu/change-of-schedule-request/. Any change in schedule must first be approved by an academic advisor.
Voluntary Withdrawal from a Course
For fall and spring semesters, from the third week of the semester to the end of the tenth week of the semester, as indicated on the academic calendar, a student-initiated (voluntary) withdrawal from any course will be assigned a grade of “W” (Withdrew). “W” grades are not calculated into the student’s Grade Point Average (GPA) but do appear on the student’s transcript.
From the eleventh week of the semester to the last day of the course, students are not permitted to withdraw from a class and will receive the grade they earned for the course. For summer and intersession terms, the period of time to withdraw from a course is the same as the voluntary add/drop period (1 week from the course start date). The course withdrawal form is available from the Office of the Registrar’s website: https://johnson.edu/change-of-schedule-request/.
Change of Course Major
Currently enrolled students who wish to change their major must complete a Change of Major form and obtain the required approval/signatures as indicated on the form. Forms may be obtained through the Office of the Registrar. Any student who wishes to change their major must first meet with their academic advisor.
Leave of Absence
A leave of absence (LOA) is an official period of time during which a matriculating student is not currently enrolled at Johnson College. Students who wish to pause their academic progression can do so for up to 2 consecutive semesters by taking a LOA. A student may request that a LOA start during the academic term in which the student is currently enrolled, or start the next semester on the academic calendar. In the event a student initiates a LOA during an academic semester, to begin after the add/drop period and before the withdrawal deadline (weeks 3-10), all courses on the student’s transcript for that semester will be assigned grades of “W” to indicate a withdrawal from those courses. Students must complete a LOA request, available on the Registrar’s website. All LOA requests must be approved by the Chief Academic Officer before implementation.
Withdrawal from Johnson College
Students who wish to exit and not return to Johnson College can withdraw once the following steps are completed:
- Meet with their academic advisor. You may be referred to other student support services.
- Meet with a representative from the Finance Office.
- Complete an official withdrawal form available from the Registrar’s website: https://johnson.edu/johnson-college-official-withdrawal-form/.
Upon official withdrawal, grades will be recorded on the transcript as “W” (Withdrew). Johnson College does not consider absence from class an official notice of withdrawal. A student who stops attending class without officially withdrawing from the course(s) or institution will receive the grade earned in that course.
Re-Enrollment Policy
Johnson College encourages students to complete their academic degrees. To assist students in this endeavor, the College has established the following re-enrollment policy.
In order to be considered for re-enrollment, a student must have been separated from Johnson College for no more than two consecutive semesters, excluding summer and intersession terms. Students who have taken a LOA, been suspended, or did not enroll in courses for consecutive semesters are eligible for re-enrollment. Otherwise, the student is considered a new applicant and must contact the Enrollment Department to file a new application for re-admission to Johnson College. A student wishing to change from a non-health related program to a health-related program will also be considered a new applicant and must contact the Enrollment Department to file a new application for re-admission to Johnson College.
Students wishing to be re-enrolled, as defined above, must meet with their academic advisor prior to registering for classes and have no financial balance and/or any other obligation due to the College. The cause of the student’s separation from Johnson College (LOA, suspension, etc.) may require the student to meet with the Chief Academic Officer and/or the Director of Student Affairs prior to being considered for re-enrollment.
Students who are re-enrolled are required to complete the graduation requirements in effect at the time they first entered Johnson College.
Re-Admission Policy
Any student who has been separated from Johnson College for more than 2 consecutive semesters, excluding summer and intersession terms, is considered a new applicant and must contact the Enrollment Department to file a new application for re-admission to Johnson College.
A representative from The Office of Academics will make the decision for re-admission. Re-admitted students may be enrolled on a probationary status and may be required to complete an academic probation action plan.
Students who are re-admitted are required to complete the graduation requirements in effect at the time they re-enter Johnson College. Coursework previously completed will be evaluated to determine if it meets current program requirements. Students who have taken courses at other post-secondary institutions since their last date of attendance at Johnson College must submit official college transcripts of that coursework.
Veteran Re-Admission
Johnson College complies with the Re-Admission Requirements for Service Members as outlined in Section 487 of the Higher Education Opportunity Act (HEOA).
The HEOA provides that an institution may not deny re-admission to a service member of the uniformed services for reasons relating to that service. In addition, a student who is re-admitted under this section must be re-admitted with the same academic status the student had when the student last attended the institution.
This applies to active duty service in the Armed Forces, whether voluntary or involuntary, and including service as a member of the National Guard or Reserve, for a period of more than 30 days under a call or order to active duty of more than 30 days. To view the full act visit: https://www.ed.gov/laws-and-policy/higher-education-laws-and-policy/higher-education-opportunity-act-of-2008.
Re-Admission Policy
- An academic advisor will review all material needed for the re-admission process.
- The Student Business Office will determine if the student is in good financial standing with the College.
- Registration of students deemed eligible for re-admission will be reviewed by the Chief Academic Officer to determine if there are any stipulations to be added to re-admission.
a. Students eligible for re-admission may be required to adhere to a specific academic plan. - The student must then complete course registration procedures in conjunction with an academic advisor.
- After notification of re-admission and any requirements for re-admission, the student must meet with the Financial Aid Office to develop a plan to finance their education.
Student Records Maintenance and FERPA
In accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), student records are maintained by the Office of the Registrar and are available for review by appointment during normal business hours. All documents are the property of Johnson College and may not be copied, duplicated or removed.
Student records may be viewed by College officials with a legitimate educational interest, certain federal and state agencies responsible for enforcement of FERPA, officials of other colleges to which the student has sought enrollment, and accrediting institutions. In the case of a health or safety emergency, parents who claim a student as a dependent for income tax purposes may also view the records. All other requests for student educational records must have the written consent of the student.
FERPA exempts certain records from the individual’s examination, as follows:
- Financial records of parents
- Medical or paramedical records used only for treatment purposes; the individual may have a doctor or other competent professional review these records
- Law enforcement records that are used solely for law-enforcement purposes
- Confidential letters of reference submitted prior to January 1, 1975 or letters of reference submitted after January 1, 1975 that were designated as confidential by the student at the time of his/her solicitation or submission
Student Rights of Privacy and Access
Unless directed by the courts or by determination of a school official that a “need to know” situation exists, information other than “directory information” is not released to a third party without a student’s written consent. “Directory information” includes the student’s name, address, telephone number, enrollment status, e-mail address, program of study, dates of attendance, participation in activities and sports, honors received, degrees awarded and dates of awarding.
Notification of Rights under FERPA for Postsecondary Institutions
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, head of the academic department, or other appropriate official, written requests that identify the record (s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education record, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, collection agent or official of the National Student Clearinghouse); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
The University may disclose education records in certain other circumstances:
• To comply with a judicial order or a lawfully issued subpoena;
• To appropriate parties in a health or safety emergency;
• To officials of another school, upon request, in which a student seeks or intends to enroll;
• In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid;
• To certain officials of the U.S. Department of Education, the U.S. Comptroller General, or State and local educational authorities, in connection with certain State or Federally supported education programs;
• To accrediting organizations to carry out their functions;
• To organizations conducting certain studies for or on behalf of the University;
• The results of an institutional disciplinary proceeding against the alleged perpetrator of a crime of violence may be released to the alleged victim of that crime with respect to that crime. - The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC, 20202-4605
- The University designates the following as public or “Directory Information”: The student’s name, address, telephone number, email address, dates of attendance, previous institution(s) attended, major fields of study, enrollment status (i.e. undergraduate or graduate, full-time or part-time), awards, honors, degree(s) conferred (including dates), past and present participation in officially recognized sports and activities, physical factors (height, weight) of athletes, date and place of birth and other similar information.
- Students may restrict the release of “Directory Information”, except to school officials with legitimate educational interests and others as indicated in point #3 above: To do so, a student must make the request in writing to the Registrar’s Office, Johnson College, 3427 North Main Avenue, Scranton, PA 18508. Once filed, this request becomes a permanent part of the student’s record until the student instructs the University, in writing, to have the request removed.
Release of Directory Information
Johnson College may disclose appropriately designated “directory information” without written consent, unless the student has advised the College to the contrary by signing a Request to Prevent Disclosure of Directory Information.The form is available in the Student Portal.
“Directory information” is defined as a student’s name, address, telephone number, enrollment status, e-mail address, program of study, dates of attendance, participation in activities and sports, honors attained, degrees awarded and dates of awarding.
Johnson College assumes the failure on the part of any student to specifically request the withholding of “directory information” indicates individual approval for the disclosure.
Carl D. Perkins Vocational and Applied Technology Act
The Perkins Grant program is a federal grant that enables Johnson College to provide support services to students who qualify within the program’s guidelines. The program includes a comprehensive system of supporting students attending Johnson College Programs.
Any action taken by Johnson College in implementing the Perkins Grant program may be appealed by current students, parents of current students, teachers employed by Johnson College, or local area residents, in writing, to the Director of the Perkins Grant at the address listed below. The appeal must be received in the office of the Director of the Perkins Grant within ninety (90) calendar days from the date the action is taken or announced, whichever occurs first.
The Director of the Perkins Grant will present the written appeal to the Perkins Committee of Johnson College at a session convened within fourteen (14) calendar days from the receipt of the appeal. The Perkins
Committee will review the appeal and determine if further action is necessary. The Committee will notify the person(s) in writing within ten (10) days of the Committee’s decision.
If the Committee’s decision is adverse to the person(s) filing the appeal, the written appeal will be presented to the full Perkins Advisory Board at its next regularly scheduled session. The Board will vote on the action to be taken. A majority of the full Advisory Board will be necessary to reverse the decision recommended by the Executive Committee.
The Director of the Perkins Grant will notify the person(s) of the full Advisory Board’s decision in writing within ten (10) calendar days. The next level of appeal is the Commissioner of Post-Secondary Education, Bureau of Post-Secondary Services, Division of Program Services, Pennsylvania Department of Education, 333 Market Street, Harrisburg, PA 17126-0333.
A copy of this procedure will be provided to faculty and staff.
Petitions may be sent to:
Director of the Perkins Grant
Johnson College
3427 North Main Ave
Scranton, PA 18508
Johnson College is an Equal Opportunity / Affirmative Action College.