The Office of the Registrar offers student services and support to the Johnson College community with a strong commitment to integrity. We maintain accurate student records, uphold the College’s academic policies, oversee registration and scheduling, and provide referrals and resources to promote successful academic progression and completion.
The mission of the College Registrar’s Office is to provide accurate, efficient, and student-centered services that support the academic success and administrative needs of students, faculty, and staff. We are committed to maintaining the integrity and confidentiality of academic records while ensuring seamless enrollment, registration, and graduation processes. Our goal is to facilitate a positive educational experience through clear communication, innovative solutions, and a dedication to service excellence.
Transcript Requests
Johnson College will provide official transcripts for a fee of $10 each upon request to current or former students. Official transcripts (bearing the seal of the College and the signature of the Registrar) are mailed directly to the educational institution, agency, or individual indicated by the student. Official transcripts will not be issued unless all financial obligations to the College have been met at the time of the request.
Johnson College is permitted to withhold official transcripts from former students who have defaulted on a Federal Stafford Loan. An unofficial transcript will be provided for a fee of $5 upon request. Unofficial copies can be sent via email or e-mail. Current students can access their unofficial transcript via the Student Portal at no cost.
To request an official transcript, visit the Registrar’s website at www.johnson.edu/registrar.
Change of Name / Address
The Office of the Registrar must be informed in writing of any changes to a student’s personal information, such as name, address, and telephone number. It is the student’s responsibility to keep the College informed of any changes to student information. Students can submit a request to update their personal information through the portal, or by emailing the Registrar’s Office from their Johnson College email.
In the event of a name change, legal documentation must be presented. Please contact the Registrar at registrar@johnson.edu for more information regarding the name change process.
Approval for Off-Campus Study
Johnson College will accept transfer credits from other accredited institutions for courses taken by current students, provided the student completes the necessary paperwork and receives approval from the Registrar prior to enrolling in the course. After completing the course, the student must submit an official transcript to the Registrar, showing a grade of “C” or higher (note that program-specific courses may have different grading requirements). It is the student’s responsibility to ensure that official transcripts are sent to the Office of the Registrar. A maximum of six credits from approved off-campus courses may be transferred. The Approval for Off-Campus Study form is available on the Student Portal under “Forms.”
Prior Learning Assessment
Prior Learning Assessment (PLA) refers to a formal process for assessing the knowledge and skills students acquire through life experiences. If these experiences reflect college-level learning and match the competencies of college courses, higher education institutions may grant college credit. PLA can include, but is not limited to, work or military experience. Students seeking to have their prior learning evaluated for credit must submit supporting documentation as outlined by the Office of the Registrar. This may include, but is not limited to, letters from employers, job descriptions, and other relevant materials, along with the signed PLA form from the Office of the Registrar. Prior learning experiences completed up to five years before the request will be reviewed by the Office of Academics, relevant faculty, and the Office of the Registrar. The PLA form is available on the Student Portal.
Credit by Examination
- AP (Advanced Placement) – Students who have completed Advanced Placement courses in high school may be eligible for transfer credit. Students seeking transfer credit from AP courses must provide an official transcript from the College Board. Scores of “3” or better on the respective College Board examination will be considered for academic credit. Students will be notified if transfer credit is awarded. The credits will be entered on their transcript as a “T” but not calculated into their GPA. Official College Board transcripts must be received by Johnson College by August 1st for students entering in the Fall term and December 1st for Spring entrants.
- CLEP (College Level Examination Program) – Students who have completed CLEP exams prior to attending Johnson College should submit their exam scores at the time of application to the College (a scaled score of 50 or higher is required). The appropriate faculty member and the Office of the Registrar will review the test to determine applicability to awarding credit for Johnson College coursework.
- Johnson College Challenge Examination – Students who believe they have adequate knowledge or skills in a subject area through prior academic coursework, military service, non-credit training, work experience, etc. and who do not have transcripts documenting that learning may be eligible to sit for a Johnson College Challenge Examination.
- To complete a course under this policy, a student must meet with the appropriate faculty member and/or academic advisor to determine eligibility, then submit a Challenge Examination form (available on the Student Portal) to the Director of Academics.
- Participation is limited to matriculated students at Johnson College. Students must not have previously attempted Credit by Examination for the course. Students must not have a grade for a higher-level college course in the same subject or have passed any course for which the challenged course is a prerequisite. The Challenge Examination must be requested and completed prior to the end of the third week of the term.
- The Challenge Examination form (located on the Student Portal) must be signed by the student, Program Director, Director of Academics, Student Business Office, and Registrar. The fee for the administered. Fees are non-refundable and must be paid at the Business Office. The fee will be waived with proof of veteran status.
- Successful completion of a Challenge Examination will be identified on the student’s transcript as transfer credit for the course. Credit by Examination credits may be included in the Credit Residence Requirement. The college will not allow more than three full-course equivalents completed by Challenge Examination to count toward a degree, unless the Director of Academics approves a request based on a demonstrated hardship. Each department determines the courses for which it will offer Challenge Examinations.
Math Placement Test
A math placement test is offered to all students entering the following programs:
- Architectural Drafting & Design Technology
- Biomedical Equipment Technology
- Carpentry & Cabinetmaking Technology
- Computer Information Technology – Network Management Track
- Computer Information Technology – Scripting and Application Development Track
- Electronic Engineering Technology
- Mechatronics Technology – Automation and Robotics Track
- Mechatronics Technology – Industrial Mechanics Track
- Veterinary Nursing
- Welding Fabrication and Manufacturing Technology
The result of the math placement test will be used to place a student into the appropriate math course and also determine whether 1 or 2 math courses are required in the student’s program of study. A student who completes the math placement test with a minimum score of 80% will receive a waiver for MAT 101 (College Algebra I and Trigonometry) and a grade of “T” will be posted on the student’s transcript for MAT 101.
Students in any of the academic programs listed above who do not take the math placement test prior to the start of their academic program or who do not obtain the minimum score will be required to begin their sequence of math courses in MAT 101 or take a challenge exam to waive the MAT 101 requirement (see Johnson College Challenge Examination).
Credit for Military Experience – Educational Programs
Students who have completed educational programs provided by branches of the U.S. Armed Services may be eligible to receive academic credit for their coursework. As part of the admissions process, students should submit an official transcript through Joint Services Transcript (JST) to document their coursework. To assess the credit value of military-acquired learning, transcripts will be reviewed based on the guidelines outlined in the American Council on Education (ACE) Guide to the Evaluation of Educational Experiences in the Armed Services (Military Guide). Following an evaluation by the relevant faculty and the Office of the Registrar, credit may be granted for applicable military learning, in accordance with ACE Military Guide recommendations or those documented by the Community College of the Air Force, when relevant to the student’s program of study. Applicants who have served in the armed forces must provide a certified copy of their DD-214, Report of Separation. The final decision regarding transfer credit evaluation rests with the institution.
Credit for Military Experience – Military Workplace Learning
Johnson College provides student service members and veterans the opportunity to earn transfer credit based on collegiate-level learning achieved not only through formal school training but also through occupational experience and nationally recognized non-traditional learning testing programs (see Credit by Challenge Examination).
In addition, Johnson College recognizes the value of specialized military training courses. The appropriate faculty and the Office of the Registrar will review and, if appropriate, award credit for Military Occupational Specialties (MOS) and Navy Rates and Ratings as recommended by the ACE Military Guide. Students must submit an official transcript of their military training courses for evaluation. A final determination of transfer evaluation credit is at the discretion of the institution.
Transcript Evaluation Procedure
Students looking to transfer credit into Johnson College must submit an official copy of their college transcripts to the Office of the Registrar. Coursework previously completed at another regionally accredited institution, or through the Prior Learning Assessment process, will be evaluated relative to its equivalency to Johnson College courses and to the chosen major of study. The Office of the Registrar will make final decisions on acceptance of such coursework for transfer credit. Students who wish to transfer courses must follow the procedures below:
- Complete the steps listed under Application Requirements.
- Request that official transcripts from all previous institutions be sent directly to the Registrar’s Office.
• Course descriptions and/or syllabi may be requested. - Upon enrollment, an evaluation of credits will be sent to the student’s academic advisor. A copy of the report will be sent to the student upon request to their Johnson College email.
The College accepts a maximum of 30 credits from another accredited institution to qualify for an associate degree and a maximum of 15 credits to qualify for an academic certificate. Only courses completed with a grade of “C” or higher will be considered for transfer credit.
- Physical Therapist Assistant (PTA) and Radiologic Technology (RAD) courses will be evaluated on a case-by-case basis and will require a grade of “B-” or higher. Veterinary Nursing (VET) courses will also be evaluated on a case-by-case basis and will require a grade of “C+” or higher. Credit requested under PLA format may require an equivalent grade of “B” or higher.
Transfer credit will appear on the student’s transcript, but only credits from Johnson College will be used in computing the student’s Grade Point Average (GPA) and eligibility for academic honors. It is the responsibility of the student to ensure that all courses have been evaluated prior to registration to avoid duplication of courses. In order for students to have transcripts reviewed for their first term of attendance, official transcripts must be received by the Registrar no later than August 1 (for the fall term) or December 1 (for the spring term).
Coursework completed within the past five years will be evaluated according to current standards. Coursework completed more than five years ago will be evaluated on a course-by-course basis. Incoming students only have ONE (1) term to have transcripts reviewed. After their first term, transcripts will not be accepted for review.
Registration
The Office of the Registrar will announce the registration procedures and dates in advance. Registration occurs in three phases: priority registration (Student Service Members/Veterans), second-year registration (27 or more completed credits), and first-year registration (less than 27 completed credits). Course registration is done through the Student Portal and opens in early November (for the upcoming spring term) and early April (for the upcoming fall term). Please refer to the academic calendar for specific dates. All students must meet with their academic advisor prior to their registration period in order to be cleared for registration. Once cleared, students will be given registration access to the Student Portal, which enables them to register online for classes. Once the registration period begins, course registration is on a first-come, first-served basis. Therefore, it is in the best interest of the student to complete their registration as quickly as possible. If a student has an outstanding balance, a Bursar hold will be placed on their record by the Student Business Office. Students with a Bursar hold will not be permitted to register until the hold is cleared by the Student Business Office.
Students are permitted to attend only those classes for which they have officially registered and paid. It is the responsibility of students to ensure that they are following the suggested program scope and sequence, meeting all prerequisite and corequisite requirements, and satisfying all program requirements for graduation. Failure to do so may result in extending their program of study and delaying graduation.
Course Cancellation
Johnson College reserves the right to cancel a program, course, or section; change the time or delivery mode of meeting; subdivide a section; or combine two or more sections as circumstances may require. Every effort is made to minimize the impact of such changes on students. The Office of the Registrar will process the changes and notify affected students via their Johnson College email. Students who are affected by a change of schedule should see their academic advisor for guidance.
Courses generally require a minimum enrollment of five (5) students to run. Exceptions may be granted for programmatic, accreditation, or instructional reasons. Courses may be cancelled up to two (2) weeks prior to the start of the fall and spring terms (1 week for summer and intersession terms). Students enrolled in cancelled courses will be notified as soon as possible. Academic advising will assist students in identifying available alternative courses when applicable.
Course Section and Delivery Format
At Johnson College, courses are designated by a 3-letter course code, a 3-digit course number, and a 2-digit course section.
Course delivery formats are identified by specific letter or number designations within the course section. These designations indicate whether a course is delivered in person, online, or in a hybrid format, and which campus location applies.
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| Scranton | 0 + number | Fully in-person course at the Scranton campus | MAT 101-01, ENG 105-02 |
Hazleton | H + number | Fully in-person course at the Hazleton campus | MAT 101-H1, ENG 105-H2 | |
Airport | A + number | Fully in-person course at the Airport campus | AVT 101-A1, AVT 104-A2 | |
| any | O + letter session I courses are coded between OA-OL; session II courses are coded between OM-OZ | Delivered fully online (synchronous or | SSS 101-OA, BUS 101-OM |
| depends on section | Ends with HB | Combines in-person and online components | DTT 129-01 HB, ENG 105-H1 HB |
Course Audits
Students may choose to audit a course either for personal enrichment or as part of a required retake of a lecture/lab course due to not earning a passing grade in either the lecture or lab component. When auditing a course, students attend classes and engage in lectures and/or lab activities, but they are not required to complete assignments or take exams. Audited courses are marked with an “AU” on the student’s transcript, indicating that no grade or credit has been earned.
Students auditing a course for personal enrichment will be charged the current rate for credit-bearing courses. However, students required to audit a course as part of a lecture/lab retake due to a failed grade will not incur additional fees for the audited course. The Program Director has the authority to determine if a student must audit a lecture/lab course retake due to failure to achieve a passing grade.
Before auditing a course, students must obtain approval from their Program Director. The Registrar’s Office will process the audit registration only after the Program Director has granted approval for the course to be audited.
Change of Course Schedule
Course Add/Drop
After registering for classes, students may make changes to their schedule during the designated add/drop periods for each academic term (fall, spring, intersession, and summer). Students may add a course or change course sections during the add period, which occurs during the first week of the term, as indicated on the academic calendar. Students may drop a course during the drop period, and the course will be removed from the student’s transcript. Students who drop a course will also be dropped from any corequisite course(s). The drop period occurs during the first two weeks of the fall and spring terms and during the first week of the intersession term and summer sessions, as indicated on the academic calendar. Schedule change (add/drop) forms are available on the Student Portal.
Course Withdrawal
Students who wish to drop a course after the drop period ends must withdraw from the course. A grade of “W” (Withdrawal) will appear on the student’s transcript, but does not affect GPA. Students who withdraw from a course will also be withdrawn from any corequisite course(s).
Withdrawal deadlines are shown below and are indicated on the academic calendar:
- 15-week courses: through the end of the tenth week of the term
- 7-week courses: through the end of the fifth week of the course
- 5-week courses: through the end of the third week of the course
Once the withdrawal deadline has passed, students are no longer permitted to withdraw and will receive the grade earned in the course. The course withdrawal form is available on the Student Portal.
Before any course schedule changes are made, should consult with their academic advisor and the Financial Aid Office. Dropping or withdrawing from a course, particularly one that serves as a prerequisite for another course, may delay academic progression and extend the time required to complete a program.
Change Program
Currently enrolled students who wish to change their program must complete the Change of Program form available on the Student Portal. Before submitting the form, students are required to meet with their academic advisor. Requests to change programs should be submitted before the start of the term in which the change is intended to take effect. Any Change of Program requests submitted after the add/drop period will be processed and take effect in the following term. Students whose program change becomes effective in a new academic year will follow the program and graduation requirements for the academic year in which the new program takes effect.
Separating from Johnson College
Students may voluntarily separate from Johnson College in one of two ways: 1) Leave of Absence or 2) College Withdrawal. The choice depends on the student’s intent to return. A Leave of Absence is for students who wish to pause their enrollment for one or two terms and then return to their studies. A College Withdrawal is for students who intend to leave Johnson College without plans to return. In either case, students should meet with their academic advisor and a representative from the Student Business Office prior to separation.
Leave of Absence
A leave of absence (LOA) is an official period during which a matriculated student is not enrolled in classes. Students can pause their academic progress at Johnson College for up to two consecutive terms (excluding summer and intersession) by requesting an LOA. Students on official leave of absence retain access to their Johnson College accounts, do not need to be re-admitted through the Office of Enrollment, and will return under the same graduation requirements. The deadline to submit a leave of absence for the current term is the end of the drop period. The LOA request form is available in the Student Portal. Students returning from a leave of absence must complete a re-enrollment form located on the Student Portal.
College Withdrawal
Students who wish to leave Johnson College and have no intent to return should submit the College Withdrawal form found on the Student Portal. The deadline to submit a College Withdrawal is the end of the 10th week of the term. No grades are recorded on the transcript if the College Withdrawal is submitted before the end of the add/drop period. Otherwise, all grades will be recorded as “W” (Withdrawn) on the transcript. Students who stop attending classes without officially withdrawing from Johnson College will receive the grades earned in their courses. Students who withdraw from Johnson College must be separated from the College for at least one full term (fall or spring), before they may return.
Returning to Johnson College
Johnson College encourages students to complete their academic degrees. A re-enrollment policy and a readmission policy have been established to assist students in doing so.
Re-Enrollment Policy
Students who have been separated from Johnson college for no more than one term (not including summer and intersession) are eligible for re-enrollment. This includes students who have received disciplinary suspension or did not enroll in courses for a term. The reason for the separation from Johnson College may require the student to meet with the Chief Academic Officer and/or the Director of Student Affairs prior to being considered for re-enrollment. Students who wish to be re-enrolled must submit a re-enrollment form, meet with their academic advisor, and have no financial obligation due to the College. Students who re-enroll must fulfill the graduation requirements in place upon initial enrollment at Johnson College.
A student wishing to change from a non-health related program to a health-related program is considered a new applicant regardless of the length of separation, and must reapply for admission through the Enrollment Department.
Readmission Policy
Students who have been separated from Johnson College for 2 or more consecutive terms (excluding summer and intersession) are considered new applicants and must reapply for admission through the Enrollment Department. Students who are readmitted must complete the graduation requirements in effect at the time they re-enter Johnson College. Coursework previously completed will be evaluated to determine if it meets current program requirements. Students who have taken courses at other post-secondary institutions since their last date of attendance at Johnson College must submit official college transcripts of that coursework.
Readmission Procedure
- The student must complete the Johnson College application. Students can apply online at Johnson.edu.
- The Enrollment Department will review all material needed for the readmission process.
- The Student Business Office will determine if the student is in good financial standing with the College.
- Registration of students deemed eligible for readmission will be reviewed by the Chief Academic Officer to determine if there are any stipulations to be added to readmission.
- Students eligible for readmission may be required to adhere to a specific academic plan.
- The student must then complete course registration procedures in conjunction with an academic advisor.
- The student is encouraged to meet with the Financial Aid Office to develop a plan to finance their education.
Veteran Readmission
Johnson College complies with the Readmission Requirements for Service Members as outlined in Section 487 of the Higher Education Opportunity Act (HEOA). The HEOA provides that an institution may not deny readmission to a service member of the uniformed services for reasons relating to that service. In addition, a student who is readmitted under this section must be readmitted with the same academic status the student had when the student last attended the institution.
This applies to active duty service in the Armed Forces, whether voluntary or involuntary, and including service as a member of the National Guard or Reserve, for a period of more than 30 days under a call or order to active duty of more than 30 days. To view the full act, visit: https://www.ed.gov/laws-and-policy/higher-education-laws-and-policy/higher-education-opportunity-act-of-2008.
Student Records Maintenance and FERPA
In accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), student records are maintained by the Office of the Registrar and are available for review by appointment during normal business hours. All documents are the property of Johnson College and may not be copied, duplicated or removed.
Student records may be viewed by College officials with a legitimate educational interest, certain federal and state agencies responsible for enforcement of FERPA, officials of other colleges to which the student has sought enrollment, and accrediting institutions. In the case of a health or safety emergency, parents who claim a student as a dependent for income tax purposes may also view the records. All other requests for student educational records must have the written consent of the student. Students can submit FERPA permissions through the Student Portal.
FERPA exempts certain records from the individual’s examination, as follows:
- Financial records of parents
- Medical or paramedical records used only for treatment purposes; the individual may have a doctor or other competent professional review these records
- Law enforcement records that are used solely for law-enforcement purposes
- Confidential letters of reference submitted prior to January 1, 1975 or letters of reference submitted after January 1, 1975 that were designated as confidential by the student at the time of his/her solicitation or submission
Student Rights of Privacy and Access
Unless directed by the courts or by determination of a school official that a “need to know” situation exists, information other than Directory Information is not released to a third party without a student’s written consent. Directory Information includes the student’s name, address, telephone number, enrollment status, e-mail address, program of study, dates of attendance, participation in activities and sports, honors received, degrees awarded and dates of awarding.
Notification of Rights under FERPA for Postsecondary Institutions
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, head of the academic department, or other appropriate official, written requests that identify the record (s) they wish to inspect. The University official will arrange for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education record, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, collection agent or official of the National Student Clearinghouse); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
The University may disclose education records in certain other circumstances:
- To comply with a judicial order or a lawfully issued subpoena;
- To appropriate parties in a health or safety emergency;
- To officials of another school, upon request, in which a student seeks or intends to enroll;
- In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid;
- To certain officials of the U.S. Department of Education, the U.S. Comptroller General, or State and local educational authorities, in connection with certain State or Federally supported education programs;
- To accrediting organizations to carry out their functions;
- To organizations conducting certain studies for or on behalf of the University;
- The results of an institutional disciplinary proceeding against the alleged perpetrator of a crime of violence may be released to the alleged victim of that crime with respect to that crime.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC, 20202-4605.
5. The University designates the following as public or “Directory Information”: The student’s name, address, telephone number, email address, dates of attendance, previous institution(s) attended, major fields of study, enrollment status (i.e. undergraduate or graduate, full-time or part-time), awards, honors, degree(s) conferred (including dates), past and present participation in officially recognized sports and activities, physical factors (height, weight) of athletes, date and place of birth and other similar information.
6. Students may restrict the release of “Directory Information”, except to school officials with legitimate educational interests and others as indicated in point #3 above: To do so, a student must make the request in writing to the Registrar’s Office, Johnson College, 3427 North Main Avenue, Scranton, PA 18508. Once filed, this request becomes a permanent part of the student’s record until the student instructs the University, in writing, to have the request removed.
Release of Directory Information
Johnson College may disclose appropriately designated “directory information” without written consent, unless the student has advised the College to the contrary by submitting a FERPA Directory Information Opt-Out form located in the Student Portal.
“Directory information” is defined as a student’s name, address, telephone number, enrollment status, e-mail address, program of study, dates of attendance, participation in activities and sports, honors attained, degrees awarded and dates of awarding. Johnson College assumes the failure on the part of any student to specifically request the withholding of “directory information” indicates individual approval for the disclosure.